APPLICATION

Application for programme countries

1. Application form

   To apply, please complete the application form available on the following webpage: https://incomingstudents.um.si/

   Please note that registration is currently only possible using a Google account.

   You can find detailed application instructions here.

   APPLICATION DEADLINES 
   Winter semester: 15 June 
   Summer semester: 15 November

   We strongly advise students to submit their complete Erasmus+ application as early as possible and not to wait until the application deadline.

2. Selecting Courses

   Students must choose subjects in our application form.

   Before selecting courses, students must review our course catalogue, which is organised by faculties.

   Students must ensure that they select only courses that are offered in their semester of study.

   When choosing courses, please make sure they align with your field of study.

   Students who cannot find suitable courses within their degree may also select courses from other degree programmes. To view courses from other degrees, you must change the degree when selecting courses.

   In addition to the faculty selected for their studies at the University of Maribor, students may choose courses from one additional faculty. However, the majority of selected courses must be from the faculty at which the student will be enrolled.

   Students must pay close attention to the notes and additional requirements specified for individual courses, as some courses require additional prior knowledge or skills. Students are responsible for demonstrating that they meet the required knowledge set by the faculty for admission to a particular course. If you select a course for which additional supporting documents or materials are required, you must submit them together with your application.

   Please note that some faculties are not located in Maribor. Therefore, students are required to pay special attention when selecting elective courses offered by faculties that are not located in Maribor:

   • Faculty of Logistics – Celje

   • Faculty of Tourism – Brežice

   • Faculty of Energy Technology – Krško

   • Faculty of Criminal Justice and Security – Ljubljana

   • Faculty of Organizational Sciences – Kranj

   NON APPROVAL OF SUBJECTS

   If a student’s courses are not approved, the student will be asked to modify their selection. We kindly ask students to regularly check their email for such notifications.

   If a student is unable to finalize their course selection after multiple attempts or fails to respond, we reserve the right to reject their application for studies.

3. ​​Online Learning Agreement

   Students are required to complete the Online Learning Agreement on the following website: https://learning-agreement.eu/

   The dates entered in the Online Learning Agreement must correspond to the dates published in the Academic Calendar.

   Please note that all information entered in your Online Learning Agreement must be identical to the information provided in your application form.

   The Receiving Responsible Person is:
   Mr. Jaka Zapečnik
   incoming.erasmus@um.si

   If incorrect dates are entered in the Online Learning Agreement, the duration of your Erasmus+ mobility will be determined according to the Acceptance Letter you have received.

4. Transcript of Records

   You are required to submit a Transcript of Records issued by your home institution. This document provides an overview of your academic performance and must meet the following criteria:

   • It must be in PDF format.

   • It must be in English.

   • It must be officially signed and stamped by the responsible person at your home institution.

   The Transcript of Records is an essential part of your application and should reflect the courses you have completed, including grades and credits earned.

5. Proof of English Language Proficiency

   As part of your application, you are required to provide proof of English language proficiency. The minimum required level is B1 according to the Common European Framework of Reference for Languages (CEFR).

   We accept the following forms of certification:

   • A certificate issued by your home institution, clearly stating your level of English. It must be signed and stamped by an English language teacher or another responsible academic staff member.

   • Any official English language certificate (e.g., TOEFL, IELTS, Cambridge, etc.), except the OLS test.

   Please note: Printed results from the Online Linguistic Support (OLS) test are not accepted as valid proof of English proficiency.

   The University of Maribor reserves the right to assess your English language skills. If your proficiency is found to be insufficient and prevents you from successfully participating in the study process, your Erasmus exchange may be terminated.

6. EMŠO Number Request Form

   Please complete the form titled:

   CLAIM FOR ESTABLISHING UNIQUE PERSONAL NUMBER – EMŠO NUMBER

   Important:

   • The form must be completed in Word format (.doc or .docx).

   • Make sure to fill in all required fields correctly and completely.
     Incomplete or incorrectly filled forms may delay the processing of your application.

7. Students with Disabilities or Special Needs

   If you require any adjustments or support during your studies at the University of Maribor, please let us know while completing the application form.

   During the application process, under the section on personal data, you will have the option to indicate whether you have any special needs.

   What matters most to us is that you clearly describe what kind of support or adjustment you require during your Erasmus+ exchange at the University of Maribor.

   Students with disabilities must also submit one of the following at the time of application:

   • A medical certificate confirming the condition, or

   • A statement from the home university describing the nature of the special needs and the required support.

   The University of Maribor is committed to providing appropriate support and will do everything possible to ensure that students with special needs have equal access and opportunities during their exchange.

8. Submitting Your Documents

   Before sending any documents, please ensure that your entire application package is complete. All required documents must be prepared and ready at the time of submission.

   Please send the following documents together in one email to:
   incoming.erasmus@um.si

   The email must include:

   • Transcript of Records

   • Proof of English Language Proficiency

   • EMŠO Number Request Form (in Word format)
   • Applicants for studies at the Faculty of Medicine must provide a Certificate of Vaccination and a Statement of Health as part of the application process.

   Important:
   Your Application Form and Online Learning Agreement must also be completed by the time you submit the above documents, even though they are submitted digitally through their respective platforms.

9. ACCEPTANCE LETTER

   The application for student dormitory accommodation will be sent to students immediately upon the issuance of the acceptance letter. Consequently, students who submit their documentation earlier will have a higher likelihood of securing accommodation in the student dormitories.

   After the Acceptance Letter has been issued, students can make changes to their Learning Agreement only after the start of semester through the changes to OLA.