APPLICATION

Based on the agreement with the National Agency »The Centre of the Republic of Slovenia for Mobility and European Educational and Training Programmes« (CMEPIUS) and the approved funding

the University of Maribor, Slomškov trg 15, 2000 Maribor (hereinafter: UM)

publishes the

CALL FOR APPLICANTS FOR THE CO-FINANCING OF STAFF MOBILITY FOR TEACHING AND FOR THE CO-FINANCING OF STAFF MOBILITY FOR TRAINING IN THE FRAMEWORK OF THE ERASMUS+ MOBILITY PROGRAMME BETWEEN PROGRAMME AND PARTNER COUNTRIES (KA171)

PURPOSE AND AIMS OF THE CALL

The Erasmus+ Mobility programme between programme and partner countries (KA171) enables academic staff of a partner institution to teach (Mobility for Teaching Assignments – STA) or to train (Mobility for Training – STT) at the University of Maribor.

The Erasmus+ Mobility programme between programme and partner countries (KA171) enables non-academic staff of an institution to take part in training at the University of Maribor (Mobility for Training – STT).

This activity supports the professional development of HEI academic and non-academic staff in the form of training events abroad (excluding conferences) and job shadowing/observation periods/training at a partner HEI abroad.

Partner higher education institutions are institutions from partner countries with which the UM has signed an ERASMUS+ bilateral agreement for academic staff teaching mobility. You can find the document here.

Attending scientific or international conferences is not an eligible activity within the Erasmus+ programme.

The purpose of the call is to support the framework of the given means:

• mobility of academic staff from partner institutions in partner countries to conduct teaching mobility at the UM,
• mobility of academic and non-academic staff from partner institutions to conduct training mobility at the UM.

The goals of the staff mobility are:

• to motivate higher education institutions to widen and enrich the range and contents of teaching offered by them;
• to foster the exchange of expert knowledge and experience on pedagogical methods;
• to create connections between higher education institutions;
• to motivate students and staff to become mobile and support them in the preparation of the mobility period;
• to enable  staff  from higher education institutions to  acquire  knowledge  or  certain practical   knowledge   from   experience   and   best   practice   from   abroad,   as  well  as practical skills relevant to their current work and professional development;
• to create connections between higher education institutions;
• to motivate students and staff to become mobile and support them in the preparation of the mobility period.

ELIGIBLE APPLICANTS AND CONDITIONS TO BE MET BY APPLICANTS

Applications are eligible by academic and non-academic staff from partner institutions.

The applicants have to be employed at the sending institution (fixed-term or indefinite period, full-time or part-time, or contract (service) based work relationship).

If the applicants are also employed at another higher education institution (or college), they have to present a confirmation of that institution that the same mobility is not financially supported by them.

The applicants are not entitled to apply for this call if the country of their residence is the same as the destination country.

Mobility applied for by the applicant is regarded to be unique and cannot be changed or swapped.

The University of Maribor reserves the right to transfer the funding between different mobility types (Mobility for Teaching Assignments – STA and Mobility for Training – STT) as well as different calls in the same project year according to the rules of the Erasmus+ programme.

Mobilities conducted until 31 July 2025 may be submitted to this call. Mobilities finishing after 31 July 2025 are not eligible for funding under this call.

The duration of mobility has to be minimum 5 working days, which does not include the travel days.

The mobility for teaching has to include at least 8 hours of teaching per week. If the mobility lasts longer than a week, the minimum number of teaching hours for an incomplete week has to be proportionate to the duration of the respective week.

ELIGIBLE COUNTRIES AND INSTITUTIONS FOR MOBILITY

The applicants may conduct mobility from any partner institution with which the UM has signed an Erasmus+ bilateral agreement. The applicants must check if the agreement is signed:

• in case of staff mobility for teaching for the relevant academic year and academic field,
• in case of staff mobility for training for the relevant academic year.

The project shall fund mobility based on the partner institution’s country and within the framework of the following approved financial means from Table 1:

List of approved mobilities per partner country with mobility flow to Slovenia:

GRANT

The selected applicants obtain a grant for travel costs and individual support.

The grant for travel costs depends on the distance between the registered office of the home institution of the applicant and the location of the activity and is granted based on actual costs but limited to the maximum of the amounts in Table 2.

Table 1: Travel Costs – maximum amounts regarding the distance between the registered office of the home institution of the applicant and the location of the activity

Travel distances must be calculated using the distance calculator supported by the European Commission (http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm). The distance of a one-way travel must be used to calculate the amount of the EU grant that will support the round trip.

In case of travel from a place that is not the registered office of the sending institution to a place that is not the registered office of the host institution, the actual travel must be proven by tickets or other invoices specifying the place of departure and arrival.

In case of green travel, (train, bus, ship, car sharing), the amounts for green travel are used; in other cases, the amounts of standard travel are used.

Individual support covers the costs of living (accommodation, local transport, insurance…) based on actual costs determined by the number of days of mobility; one additional day before the start and one  day after the end of mobility may be added, but to the maximum of the daily allowances from Table 2 and number of days in Table 1:

Table 2: Amount of individual support

*The applicants receive the indicated amount for the first 14 days of mobility; from day 15 to day 60, the amount per day is reduced to 70% of the original amount.

The selected applicants are entitled to individual support up to the amount of the approved means from Table 1. If all the means are not exhausted, applicants may obtain a grant for other days of mobility in a way that all such applicants shall obtain a grant for an equal number of additional days of mobility.

The grant must not be paid retrospectively for an activity already finished on the day of application to the call.

Upon the submission of the final report, the additional days for travel are considered only if the participant used them for travelling.

A zero-grant mobility for academic staff from the EU is allowed, and the participants may enjoy any rights obtained with the Erasmus+ status.

Applicants with special needs may apply for co-financing of additional costs they might have during the mobility.

A person with special needs is a potential participant whose circumstances related to physical, mental or health conditions are such that his participation in the mobility would not be possible without additional financial support. Together with the application for this call, a person with special needs can submit an application for an additional grant to cover the additional costs of participating in mobility activities. The additional expenses for people with special needs can, therefore, be supported in an amount higher than the maximum individual Erasmus grant. The documentation for application is published together with this call. Beneficiaries must submit the application 30 days before the scheduled start of the mobility at the latest.

Each mobility is entitled to only one grant from the EU budget. The grant must not be used for the profit of the beneficiary.

APPLICATION PROCEDURE

Before applying, the applicants have to reach an agreement on the mobility programme with the sending and the host institutions – »Mobility Agreement« for teaching or training purposes.

The application to the call has to contain the following documents:

1. Application Form – fill in the form https://forms.office.com/e/XHf8bBqdSC
2. Completed mobility programme »Mobility Agreement« for teaching or training purposes, signed by the applicant and confirmed by the home and host institutions (Annex 2 or Annex 3). It has to reflect the purpose and argumentation for mobility (goals, added value), the content of pedagogical work in case of teaching mobility, and the expected results.
3. Short description of the planned acquired knowledge and experience with the completed mobility as well as dissemination of mobility impact and use plan. (Annex 4)

The complete and signed application has to be sent to icm@um.si.

Participants with incomplete applications will be requested to complete it. Such an application will be rejected if it is not be completed within 15 days from the receipt of the request for completion.

With the submitted application and the programme confirmed by signatures of all parties, participants oblige to respect the rules of the Erasmus+ Programme and this call.

SELECTION CRITERIA

There is no deadline for applications. The UM shall accept applications until available places or means are exhausted. If there are more applications received simultaneously than there are available means, priority will be given to the mobilities that will be conducted earlier.

The selection of applicants shall be performed in a just and transparent way.

OBLIGATIONS OF THE APPLICANTS AFTER MOBILITY

Within 30 days after the finished or completed mobility, the applicant has to:

1. Fill in the online questionnaire obtained after mobility to the given electronic address by the reporting system »Beneficiary Tool«. The UM might request from applicants, who do not complete their report, to return the obtained Erasmus+ grant (in part or full).
2. Send the following documents to the UM address (University of Maribor, International Relations and Mobility Programmes Office, Slomškov trg 15, 2000 Maribor):

• The original Letter of confirmation for Erasmus+ Teaching Mobility or Letter of confirmation for Erasmus+ Training Mobility (Annex 5 or Annex 5) with all the requested data filled in, the signature of the responsible person at the host institution and its official stamp.

The participant of the mobility is obliged to report about the implementation of dissemination and use of mobility results in his further work through an online survey. The survey will be sent to the participant’s e-mail address a few months after the end of the mobility.

After the reception of documents in sections 1 and 2 of this article, the UM shall transfer the eligible funds calculated in line with this call and the rules of the Erasmus+ Programme.

DISSEMINATION AND USE OF PROJECT RESULTS

The Erasmus+ programme is implemented as part of an international programme dedicated to lifelong learning and support of European policies in the fields of education, training, youth, and sport.

With the dissemination activities and use of project results, it is necessary to present the impact of individual mobility within the Erasmus+ project for the participants’ development, as well as involved institutions and other stakeholders. It is expected that based on the exchange of results, gained knowledge, and findings during the mobility, the individuals will increase their personal and professional development as well as discover benefits for participating organisations and beyond for the regional and wider community.

Erasmus+ participants are obliged to ensure the dissemination and use of Erasmus+ mobility results.

Mobility participants must:

6. Prepare and send, together with the application, a plan for the dissemination and use of Erasmus+ mobility results in their further work.
7. Report on the implementation of dissemination and use of mobility results in further work through an online survey on disseminating the effects and use of mobility results, which will be sent to the participants’ e-mail address a few months after the end of their mobility.

OTHER PROVISIONS OF THE CALL AND DOCUMENTATION

The documentation on the call and all additional information are located on the homepage of the UM: https://www.erasmusplus.um.si/international-staff/application/application-for-partner-countries/

All information in connection to the Erasmus+ Programme is available on the following link:

https://ec.europa.eu/programmes/erasmus-plus/resources/programme-guide_en